Let’s talk facts:
Since COVID-19 hit with full force in 2020, video conferencing has been on a meteoric rise. In many ways, it also made remote work possible.
Yet—video conferencing tech is rapidly evolving.
So much so that within 2–3 years, most online meetings might move to the metaverse, a 3D space where you’ll use an avatar to interact with coworkers in a virtual office.
That’s why at Passport Photo Online, we’ve decided to compile the most valuable and recent virtual meetings statistics and facts to help you stay ahead of the curve.
Let’s dive in.
Top 15 Virtual Meeting Statistics to Know in 2023
- The number of annual Zoom meeting minutes is over 3.3T.
- 49% of US employees are experiencing virtual meeting fatigue.
- The best way to get most workers (64%) excited about a meeting is to plan it well.
- Over half of staffers (51%) get invitations to meetings irrelevant to them.
- 47% of companies cut down on business travel thanks to video conferencing.
- 58% of employees say technical issues are among the key challenges of online meetings.
- Eight in 10 Americans agree/strongly agree there should be one day a week with no meetings.
- Nearly 79% of working professionals believe virtual meetings are equally or even more productive than in-person ones.
- Four in five home workers now attend more meetings than they did in the office.
- While the combined salaries of attendees make meetings costly, 57% usually multitask, 48% daydream, and 49% lose track of what’s being said.
- 54% of employees think their boss needs to get better at facilitating discussions in meetings.
- Seven in 10 workers believe virtual meetings are less stressful than regular ones.
- 85% of Americans believe they could do their job just as well with fewer meetings.
- 32% of employees are more likely to multitask when the video and mic are off.
- 69% of introverts and 40% of extroverts experience on-camera exhaustion.
Fun Facts about Online Meetings
- Zoom has 300M+ daily meeting participants.
- Americans average eight hours a week in virtual meetings (=50 days a year).
- Tuesday is the best day to schedule meetings, according to 29% of employees, with Wednesdays coming a close second (25%).
- The worst days for virtual meetings are Mondays and Fridays—87% of workers indicated.
- Eight in 10 employees prefer to have meetings in the morning or right before lunch, with only 1% finding evening meetings productive.
- The ideal number of meeting attendees is 10 or fewer.
- 46% of online meetings last year were between colleagues.
- The most challenging types of virtual meetings are happy hours and all-hands.
- 90% of Americans multitask during virtual meetings.
|Most Popular Multitasking Activities among Employees||Share|
|Doing other work-related tasks||76%|
|Browsing through social media||20%|
- Over 25% of working professionals feel peer pressure to turn on cameras even if it’s not required.
- 71% of Zoom users said, “you’re on mute” at some point in the last 12 months—another 57% asked others if they could see their screen.
- Four in 10 employees only cleaned the room part visible on camera.
- Over half of virtual meeting participants (53%) said it’s OK to eat on calls.
- 42% make calls from bed, and over a quarter (26%) rarely shower before joining a virtual meeting.
- 75% of Zoom users wave goodbye at the end of meetings.
General Video Conferencing Facts and Figures
- The global video conferencing market was valued at $25B in 2022. It’s expected to expand at a compound annual growth rate of 10% from 2023 to 2032.
- 89% of organizations use multiple video conferencing tools, switching between two and three different solutions on average.
- Nearly half of businesses (45%) chose video conferencing software based on ease of use.
- In 58% of organizations, executives influence what video conferencing tool to choose.
- 31% of C-level executives want to know the engagement level of their last meeting.
- Only 27% of working professionals think their company’s meetings are consistently high quality.
- Just 30% of meeting time is spent on meeting objectives.
- 49% of US employees say at least two of the virtual meetings they attend each week are disrupted due to technical issues.
- 61% of employees say video is required for all their meetings.
- In 2020, the most common meeting length was 60 minutes (for 1:1s, it was 30 minutes.)
- The most common group meeting size is five participants.
|Biggest Challenges of Remote 1:1s||Share|
|Having a personal connection||50%|
|Sticking to an agenda||19%|
|Adhering to consistent scheduling||10%|
|Giving constructive feedback||8%|
- 61% of workers say all meetings they attend are conducted on video.
- 65% of employees believe video is best for team engagement.
- 78% of Americans feel their meeting schedule is sometimes or always out of control.
- 38% blame upper management/direct manager for creating crazy meeting schedules.
- 60% of workers believe meetings are just another distraction from actual work.
|Why over Half of Employees Believe Meetings Are a Distraction from Actual Work||Share|
|They start or end late||66%|
|They are unnecessary||63%|
|There’s too much or not enough time allotted||57%|
|Attendees get distracted||57%|
|Participants interrupt each other||55%|
|People don’t stick to an agenda||49%|
|Attendees come unprepared||47%|
- Most employees (57%) want fewer and shorter meetings.
- 36% believe the increased frequency of virtual meetings due to COVID-19 is unnecessary and unproductive.
- 70% think voice recognition will make meetings more efficient, with 75% being excited about the future of collaboration.
- 2x more employees now turn on video than pre-COVID-19.
- A little over half (55%) of face-to-face meetings are unengaging vs. 47% of remote meetings.
- A little over half (55%) of face-to-face meetings are unengaging vs. 47% of remote meetings.
|What Makes Virtual Meetings Engaging||Share|
|Decisions get made||56%|
|Begins and ends on time||54%|
- The top meeting style preference for 64% of employees is a hybrid video conferencing call.
- That said, nearly one-quarter (24%) of employees say they have difficulty being included in online conversations.
- Only 15% of American workers say multitasking in online meetings improves productivity.
- Zoom is the most popular video conferencing platform globally, with 55.44% of the market share.
- Zoom’s annual revenue for 2022 stood at $4.1B. That’s a 54.63% increase from 2021.
- In April 2020, the Zoom app was installed 3.5M times in a single day.
- The Zoom mobile app was downloaded 23M+ times in September 2021 across the App Store and Google Play.
- Zoom has over half a million clients with more than 10 employees.
- The average length of a Zoom call is 54 minutes.
- Zoom registers more than 45B annual webinar minutes.
- Zoom has nearly 3K business customers that contribute over $100K yearly.
- Zoom sold 2M Zoom Phone seats across 47 countries.
- Half of Zoom app users for iPhone and iPad are under 35.
- January 21, 2021, was the busiest day for online meetings, with February 25 being the most popular day for webinars.
- Wednesday is the most popular day for Zoom calls, followed by Tuesday and Thursday.
- 10 participants is the average Zoom meeting size.
- 64% of younger employees (18–24) experience anxiety from excessive Zoom meetings.
How many people are affected by Zoom fatigue?
Nearly half of US employees (49%) are experiencing virtual meeting fatigue. This suggests that, for many people, working from home has become quite the grind.
Are virtual calls more productive than in-person ones?
Nearly 79% of working professionals believe virtual meetings are equally or even more productive than in-person ones. This belief could be due to various factors, such as the ability to multitask during a virtual meeting or the absence of distractions.
Are virtual meetings less stressful than traditional face-to-face meetings?
Seven in 10 workers believe virtual meetings are less stressful than traditional ones. If things get a little too intense, you can always turn off your camera and take a few deep breaths.
How many people use Zoom?
Zoom has 300M+ daily meeting participants. That’s a 2900% increase from 2019, when just 10M daily meeting participants would log on.
How much time do employees spend in virtual meetings?
Americans average eight hours a week in virtual meetings. That’s about 50 days per year.
What’s the best day for Zoom calls?
Tuesday is the best day to schedule virtual meetings, according to 29% of employees. Wednesday comes a close second at 25%.
What’s the worst day for virtual meetings?
The worst days for virtual meetings are Mondays and Fridays, according to 87% of workers. Instead, it’s best to schedule virtual calls for Tuesdays or Wednesdays.
How many is too many in a Zoom meeting?
The ideal number of meeting attendees is 10 or fewer. Having too many faces in a virtual call can make it difficult to focus and get things done.
Do employees multitask during virtual meetings?
Nearly 90% of workers multitask during virtual meetings. Thus, 76% do other work-related tasks, 68% check their email, and 50% of employees chat with family or friends.
How big is the video conferencing market?
The global video conferencing market was valued at $25B in 2022. It’s expected to expand at a compound annual growth rate of 10% from 2023 to 2032.
What’s the average length of a Zoom meeting?
The most common virtual meeting length is 60 minutes. When it comes to one-on-one meetings specifically, that number shrinks to 30 minutes.
What’s the most popular video conferencing software?
Zoom is the most popular video conferencing platform globally. It dominates the market in 44 countries and has 55.44% of the market share.
Stacking It All Up
There you have it.
A comprehensive list of 75+ video conferencing trends, facts, and stats for 2023 you can use to stay on top of things.
Let us know in the comments if there are any other virtual meeting statistics you’d like to see.
Fair Use Statement
Did you like our infographics? If so, feel free to share them with your audience. Just remember to mention the source and link back to this page.
Max Woolf is a writer and travel lover at Passport Photo Online. His insights, advice, and commentary have been featured in Forbes, Inc., Business Insider, Fast Company, Entrepreneur, BBC, MSN, NBC, Yahoo, USA Today, Fox News, AOL, The Ladders, TechRepublic, Reader’s Digest, Glassdoor, Stanford, G2, and 300+ other outlets.